Top Tips for Working From Home for Freelancers, Teams & Managers

From top technology tips for working from home to advice on staying motivated and stress free, here’s the best way to go about making the transition from office life to remote working.

Build an ideal working area

The ability to create your own space inspires you in your working day. No more dimly lit cubicle in a cluttered office – now’s the chance to tailor your workspace to your tastes! Still, it’s very easy to underestimate the importance of a suitable work area, whether it’s within your home, in a coworking space or a coffee shop.

  • If you are setting up a workspace in your home, make sure it’s clutter-free.
  • Also, whenever possible, keep distractions to a minimum. Working from home brings great flexibility, but often at the expense of keeping focus. So, find a quiet space where you’re not likely to be easily distracted.
  • Personalise your workspace to give you extra inspiration and motivation.
  • Invest in a quality desk and a comfy chair.

How to get a good productivity level

When it comes to the perfect workday, everyone has their rhythm. Many people like a sustained period of focus, with a break in the middle of the day. Others prefer short bursts of high intensity concentration, peppered with small breaks to keep overall productivity high.

Whatever your preferences, it’s good to take the time to manage and monitor your productivity. Here are a few productivity tips when working from home.

  • Automatic time trackers like “Timely” can track your working day to give you an insight into how to be efficient with your time.
  • A “pomodoro” is also a great way to maintain focus for short periods.
  • Of course, organisation is essential – there are now many project management tools such as Asana and Jira that work for teams and on a personal productivity level.
  • Finally, consider investing in high speed internet. It’s definitely worth paying an extra to increase your long term productivity.

Options to manage remote meetings

Over the last few years, remote meetings became more relevant – then the Covid-19 pandemic made them a key part of the workday. It’s important to consider all your options to make your remote meetings as effective as possible.

  • First, let’s consider your environment. Taking a meeting on your smartphone, in your dimly-lit kitchen while you make a cup of coffee is no one’s idea of a good meeting. Make sure you’re in a room with plenty of natural light – shining on you, not behind you.
  • Also, try to elevate your camera to eye-level, so that you’re not looking down at the camera. This doesn’t come across well in a meeting!
  • In terms of equipment, get a laptop with a good camera or use a quality webcam. Consider investing in a USB microphone and a headset – this is one of those technology tips for working from home that people often overlook. But if you’re going to be spending a lot of time in meetings, it’s worth improving the communication flow.
  • Anan innovative gadget like the “Poly Studio P15 Personal Video Bar” could be a great investme for people who spend many hours remote meetingsnt. It’s a mic, speaker and camera all in one. The camera has an automatically funtion of pans and zooms to keep you centre of attention. At the same time, the mic automatically filters out background noise so that your colleagues can perfectly hear you.
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How to take care of your mental health when you work from home

Working from home instead of going into the office should feel like bliss. Yet, we shouldn’t underestimate the potential impact of remote working on mental health. Many of us thrive on the stability of being around people and on having an organised day. Working on your terms in your own home can take that stability away.

Here are a few safety tips for working from home to ensure you’re healthy and happy.

  • Take regular breaks. If you have a personality where you find it hard to switch off, it can be very hard to find yourself outside of the structure of a company workday. Again, A “pomodoro timer” is good for this, but you need to make a conscious effort to switch off and give yourself a mini break. And when you do take a break, go outside.
  • Define your workspace. Working in your dressing gown from your bed might seem like fun, but the fun will soon wear off. Set your environment (see above) and take pride in your workspace.
  • Get some structure. A lack of organisation is a surefire way to find yourself down in the dumps. Use a project management tool so you can plan your days in advance.
  • Keep in touch with your colleagues. Loneliness is a main factor in mental health problems for remote workers. Plan regular team meetings, lunch outings or coffee mornings to stay in touch with your colleagues.    

How to keep your data secure and private

Remote working brings an extra level of higher cyber-security risks. From compromising your company’s security to leaving your devices open to hackers, there are plenty of things for freelancers, teams, managers and remote workers to think about.

Here are a few cyber security tips for working from home to keep your data secure and private.

  • If you’re a manager of a team of remote workers, consider issuing company devices in place of personal devices. This way, you can maintain control over security settings and info shared across the network.
  • Another security tip for managers is to set up reliable VPNs that offer end-to-end data encryption.
  • Use two-factor authentication (2FA). This is an effective way to reduce security problems. An example is having to input a verification code that’s sent to your smartphone after you’ve input a password.
  • Add an extra security level to your online accounts using a security key. They come in the form of a USB key and a Bluetooth-powered fob, each containing a cryptographic code that protects your accounts from password theft and phishing scams.

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